Vigil by Aruna Law Firm
Vigil is the system of record for your immigrant workforce. Every employee, every status, every document, and every deadline in one platform, watched continuously by software and audited regularly by immigration attorneys.
Built for HR, People Ops, and in-house legal teams that sponsor visas.
The Problem
Visa records scattered across Google Docs, email threads, and personal drives. Expiration dates nobody owns. Amendments nobody flagged. When the government asks questions, reconstructing the record takes weeks. Vigil replaces all of it.
What Vigil Does
01 · Workforce tracking
Vigil holds a live roster of your immigrant workforce: visa classifications, current statuses, validity windows, pending petitions, and work authorization. When leadership or outside counsel asks where things stand, the answer takes seconds, not a week of email archaeology.
02 · Attorney-led audits
On a set schedule, our attorneys review your files: public access files, posting requirements, amendments triggered by role or worksite changes, and document completeness. You get a written report with findings and fixes, so your record is defensible before anyone asks for it.
03 · Document vault
Each employee gets a secure vault for passports, visas, I-94s, approval notices, EADs, and everything else tied to their status. Vigil tracks validity and completeness, flags gaps and upcoming expirations, and reminds the right person automatically. No more chasing attachments over email.
04 · Candidate questionnaires
Send structured immigration questionnaires to prospective hires. Understand their current status, timelines, and sponsorship needs up front, reviewed by attorneys when it matters. Responses live in Vigil alongside everything else, instead of another spreadsheet nobody maintains.
05 · Deadlines & alerts
Every date that matters, from visa expirations to audit reviews to filing windows, sits on one timeline. Vigil alerts the right person with enough lead time to act calmly: the employee, HR, and our attorneys, each seeing exactly what they need.
Outcomes
Recurring attorney audits and a complete document trail mean that when a question comes, from an agency, an auditor, or your board, the answer is already organized and provable.
Institutional knowledge stops living in one HR manager's spreadsheet. Statuses, histories, and deadlines survive turnover, reorgs, and growth.
Candidate questionnaires surface sponsorship needs and timelines before the offer stage, so recruiting and legal stop discovering surprises after onboarding starts.
An employee worrying about their status is not doing their best work. Vigil gives your people a place where their most important thing, their legal status, is watched by professionals.
Employees stop digging through inboxes for approval notices. Everything lives in their vault, tracked for validity, with reminders long before anything expires.
This is not software guessing at immigration law. Behind every flag and every audit is Aruna Law Firm, accountable for the guidance your people receive.
Getting Started
We load your current roster and records, then run a baseline attorney review to find gaps, risks, and upcoming deadlines.
Employees get guided invitations to upload documents to their vaults. HR gets the dashboard, alerts, and questionnaire tools.
Vigil watches every date. Our attorneys audit on schedule and stay a call away when something needs judgment.
Bring your current tracking sheet to the demo. We'll show you what it looks like as a compliance system instead.
